Dear CarolinaKinder Members,

CarolinaKinder is growing - and with more parents getting involved in the organization – so is the board. To manage existing and future programs more effectively, the CarolinaKinder boards decided on reorganization and the implementation a committee based structure.

If you are interested in helping at a committee please contact the committee chair or simply reply to this email (webmaster@carolinakinder.org). You can find the contact information on the website. The committee terms are typically for one year or “event based”.

Background Information:

The CarolinaKinder Board has grown. Enthusiastic professional people have joined and need to be empowered and coordinated in order to tab into their creativity and energy.

Decision process:

As a result of our growth, board meetings are taking more time and the team can’t usually cover everything on the agenda or gets [understandably] carried away with exciting details. The decision making process, although we changed it recently, is centralized and hovers mainly around the attendance to a board meeting. Due to the board size a committee based organization is advisable.

Impact of Committees:

The forming of “committees” and assigning projects and responsibilities [to them] will make a better use of everybody’s’ talent and provide more independence for the team members and volunteers who are working on projects or programs. The four officers assume [more] of an oversight / budget allocation role and represent the “CK Steering & Budget Committee”.

Structure of Committees:

Each committee will have one committee chair and possibly a co-chair. He/she/they coordinate the activities of the other committee members and volunteers. The committee chair will report to the officers who will provide mitigation and guidance if necessary. Purpose of this structure is for the committee to work independently within the CK strategy with less oversight.

This gives volunteers and extended board members more freedom to design things independently within CKs’ mission and Code of Conduct framework. The term for a committee member should be 1 year. Volunteers can term per task ( e.g. one event) and are managed by the committee chair.

The committee chair will be confirmed and/or appointed by the officers.

Committee Budget:

The committee chair is responsible for the budget and budget requests. The CK officers approve and allocate the budget after discussion (as the board did in the past) and assure equal and fair budget distribution.

Relationship between Officers and committees:

The CK officers will focus on organizational development and strategic planning. It is the officers’ responsibility to establish a vision for the organization and establish a framework for the organization that enables success.

Although officers can volunteer for a committee they should not however, assume the chair position to avoid a conflict of interest regarding budget allocations.

CarolinaKinder Bylaws